Confluence - Stale Page Report

Confluence - Stale Page Report

Keep your Confluence documentation accurate, relevant and actively maintained by automatically identifying outdated pages.

What this workflow solves

Over time, Confluence spaces tend to accumulate outdated or forgotten pages. Manually reviewing content is time-consuming and error-prone. This workflow automates the process by generating a clear report of pages that have not been updated within a configurable time window.

Key features

• Detects Confluence pages not updated within a defined cutoff period (in days)
• Supports both:
  • Confluence REST API v1 (CQL search) for legacy setups
  • Confluence REST API v2 (spaces + pages) for modern environments
• Produces a consolidated report containing:
  • Page title
  • Page status
  • Last updated date
  • Days overdue
  • Direct page URL
• Ideal for:
  • Content audits
  • Documentation hygiene
  • Ownership and responsibility reviews

How it works

• The workflow is triggered manually.
• Configuration is handled via a single Set Variables node:
  • Atlassian domain
  • Space keys to scan
  • Cutoff age (in days)
  • API version toggle (v1 or v2)
• Depending on the selected API version:
  • v1 uses a CQL search to retrieve outdated pages
  • v2 fetches spaces and pages, then filters by last modification date
• All results are normalized and aggregated into a single stalePages array for easy reuse.

Setup requirements

• Atlassian / Confluence Cloud account
• HTTP Basic Auth credential (email + API token)
• Optional extensions:
  • Email or Slack notifications
  • CSV or spreadsheet export
  • Scheduled execution for recurring audits

Notes

• API v2 is recommended for future-proof setups.
• Default pagination is limited to 50 pages per request.
• Tested with Confluence Cloud environments.